MISDATA LEAMIS Changes

LEAMIS
Changes in Version 2009.1 and 2009.2

Print This List of New Features And Keep It Handy for Future Reference.

New In These Two Versions...

Changes in Version 2009.2

One of the items on the list below have a Users Guides.

Start-Up

Auto-convert code added to run at initial startup to search the Building Profile for Buildings in Use where the Calendar field contains a Building number or is designated as a PreSchool Calendar. LEAMIS then checks the School Calendar to make sure the Calendar Start Date and End Date have been correctly populated in the 2008, 2009 and 2010 Servicelines for these Attendance Buildings. If the Serviceline Begin and/or End Date was auto-entered and needs to be changed to what is in the Calendar Start Date or End Date, LEAMIS will update the Serviceline Begin Date and/or End Date.

Data Entry

State Assessments data entry page updated. State Assessments reports combined into one report.

Reports

Added Ind 5 Report to the list of reports on the OSEP Tables page. Click here for users guide.

If you missed a previous update, don't be concerned. All of the features in previous versions will be automatically included when you update to this version.

Changes in Version 2009.1

Two of the items on the list below have a Users Guides.

Building Profile

Added new field to the FY detail of the Building Profile: SRSJJA Facility. Modified building screen by adding new field. Added new field to Building Find.

Data Entry

New Help Files folder will be copied into your LEAMIS folder when you do your update to FY 2009.1. To update the Help Files, select Import Help Content from the Utilities menu. Updating Help Files is part of process of updating LEAMIS data from one school year to another. To learn more about updating LEAMIS data from one year to another, click here.
Added "Age Today" as a search field to the Find Students layout.
Added Amended_IEP as a new OPTIONAL field to the MIS screen. This was done at the request of one of the data clerks as a way to keep track of IEPs that have been amended. This field is not being collected by KSDE. It is not required that you enter data in it. Amended_IEP was added field to the reports, the LEAMIS-to-LEAMIS import/export and the General Export.

Import-Export

Modified the way Annual Status is set for imported records (General import, WebKIDSS import, StateMIS import). Previously, the annual status was set to the status of the last MIS record imported in all three of these imports. Now, after a new MIS record is imported, if that new MIS record is a) for the current FY and b) the IEP date is earlier than any existing IEP date for the current year, then the annual status will be set to the status of that import MIS record. Then, there will be a check using the Status matrix to see if the status in the most recent MIS record for the FY can override the new annual status set by the import record (e.g., status "C" in most recent MIS record would replace annual status of "K" or "Q" set by the import record, etc.).
Modified the export of KIDS Collection file for obtaining KIDS IDs. Changed version in header to "4.0" (FY2008 version number was "3.0"). Changed length of detail record to 85 fields. (FY2008 version had only 84 fields.)
Modified the "KANDIS" export. Removed Exit Date from output. Added initial record of column labels. New export order is
1-KIDS ID
2-Responsible LEA
3-Responsible Building Number
4-Effective Start Date
5-Effective End Date

Reports

Added Ind 12 All Part C Referrals to Part B Report to Utilities menu from list of Part C to Part B referrals. The report shows the data entered for each Part C to Part B student in a list.

Added a new report call Ind7 OWS Entry Report. These are students who are potential entries in the KSDE OWS system.
Students to be reported must meet all of the following requirements:
a) Have services in FY2008.
b) Funding code = 1 or 2.
c) Status code = N or B.
d) Have Preschool grade (PR or P3-6). Grade taken from earliest MIS record with FY2008 services.
NOTE: On OWS Entry Report, the field "Age" is populated by age on date the report was printed. NOTE: The Pri Provider is selected directly from the FY2008 servicelines for the most recent MIS record with FY2008 servicelines. If no provider is marked as the Pri Provider in the servicelines, then the Pri Provider in the OWS reports is blank.

Added a new report called Ind7 OWS Exit Report. These are students who are potential exits in the KSDE OWS system.
Students to be reported must meet all of the following requirements for one of four subpopulations:
Subpopulation A.
a) Funding code = 1 or 2.
b) Preschool grade (PR or P3-6) in FY2008.
c) Exit Date in FY2008
c) Status code = Exit status of D, G, H, L, M, O, U, W, X.
d) Services for at least 180 days (earliest start date of services to exit date). Earliest start date may be in FY2008 or in a prior FY.
NOTE: On OWS Exit report, the field "Grade This Year" is populated from the MIS record with the exit date.
Subpopulation B.1.
a) Funding code = 1 or 2.
b) Preschool grade (PR or P3-6) in FY2008.
c) KG grade in FY2009.
d) Services for at least 180 days (earliest start date of services to latest end date in FY2008). Earliest start date may be in FY2008 or in a prior FY. Latest end date must be date in FY2008.
e) Multiple MIS records.
NOTE: On OWS Exit report, the field "Grade This Year" is populated from the MIS record with the latest IEP date and a Preschool grade that has FY2008 servicelines.
Subpopulation B.2.
a) Funding code = 1 or 2.
b) KG grade in FY2009.
c) Services for at least 180 days (earliest start date of services to latest end date in FY2008). Earliest start date may be in FY2008 or in a prior FY.
d) Single MIS record. MIS has FY2008 and FY2009 servicelines.
e) At least one FY2008 serviceline had a setting code of A, B, D, F, K, R, W.
NOTE: On OWS Exit report, the field "Grade This Year" is set to "PR" since there was only a single MIS record.
Subpopulation C.
a) Funding code = 1 or 2.
b) Preschool grade (PR or P3-6) in FY2008.
c) Student turned 6 years of age during FY2008.
d) Services for at least 180 days (earliest start date of services to latest end date in FY2008). Earliest start date may be in FY2008 or in a prior FY.
NOTE: On OWS Exit report, the field "Grade This Year" is populated from the MIS record with the latest IEP date and a Preschool grade that has FY2008 servicelines.
NOTE: On OWS Exit report for all subpopulations, the field "Grade Next Year" is populated from the MIS record with both FY2008 and FY2009 service lines and the latest IEP date, or the MIS record with FY2009 servicelines and the earliest IEP date.
NOTE: On OWS Exit Report, the field "Age" is populated by age on date the report was printed.

NOTE: The Pri Provider is selected directly from the FY2008 servicelines for the most recent MIS record with FY2008 servicelines. If no provider is marked as the Pri Provider in the servicelines, then the Pri Provider in the OWS reports is blank.

Click here for the OWS Users Guide

Start-Up

Auto-convert code added to run at initial startup to:

add "NU" to the table of exceptionalities/related services if it does not already exist.

delete all student data in Part C to B table
remove the "Delete" buttons from the Part C to B list and detail layout

remove "View Discipline Data" menu item from Student Data menu, remove Import and Export of Discipline Data buttons from Import/Export dialog, removed import/export of Discipline records from the LEAMIS-to-LEAMIS import/export.

Verifications

Modified the "JA" verification to use SRSJJA Facility field in the Building Profile. Complete description of how the new JA verification works:
a) This test is run only if SRSJJA Placement is J, P, or S.
b) Check all Attendance Buildings from the servicelines against the Building Profile.
c) If none of the Attendance Buildings have the SRSJJA Facility flag set, then give the JA verification.
Note that the code for this verification has been changed from JA# (indicating a particular line number) to just JA.
Modified the "CST" verification to exclude Audiology.
Removed service AS (Assistive Technology) from the list of services checked when doing the VGI verification. AS is no longer allowed for Gifted.

If you want to see the changes in the previous version, click on the 3 Information About Previous Version tab.

Last Updated
Tuesday August 12, 2008 8:10 AM